Dealing with expenses

[beamends]

Hi All,
can anyone help with this, I can't see how to do it (I'm not an
accountant...)

A member of staff has bought a toner cartridge from his own cash. How do
we go about putting this through the system, and show him being
reimbursed?

TIA

Cheers
Richard



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[Pete Houston]

Two methods:

1. The simple way. Pay your employee out of petty cash just the same way
you would if the firm had paid the vendor directly in cash for the item.
It's entirely equivalent to you giving an employee 20 quid out of petty
cash and saying "Pop round to the computer shop and buy a new
cartridge".

2. The less simple way. Add the individual as a vendor and raise an AP
for the item.

FTAOD, I am not an accountant either and thoroughly recommend asking
your accountant for chapter and verse on what they consider to be the
correct way to do this.

HTH,

Pete

On Fri, Oct 30, 2009 at 10:05:59AM +0000, beamends wrote:

> Hi All,
> can anyone help with this, I can't see how to do it (I'm not an
> accountant...)
>
> A member of staff has bought a toner cartridge from his own cash. How do
> we go about putting this through the system, and show him being
> reimbursed?
>
> TIA
>
> Cheers
> Richard
>
>
>
> ------------------------------------------------------------------------------
> Come build with us! The BlackBerry(R) Developer Conference in SF, CA
> is the only developer event you need to attend this year. Jumpstart your
> developing skills, take BlackBerry mobile applications to market and stay
> ahead of the curve. Join us from November 9 - 12, 2009. Register now!
> http://p.sf.net/sfu/devconference
> _______________________________________________
> Ledger-smb-users mailing list
> Ledger-smb-users@...
> https://lists.sourceforge.net/lists/listinfo/ledger-smb-users

--
Openstrike - improving business through open source
http://www.openstrike.co.uk/ or call 01722 770036 / 07092 020107


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[beamends]

On Fri, 2009-10-30 at 10:31 +0000, Pete Houston wrote:

> Two methods:
>
> 1. The simple way. Pay your employee out of petty cash just the same way
> you would if the firm had paid the vendor directly in cash for the item.
> It's entirely equivalent to you giving an employee 20 quid out of petty
> cash and saying "Pop round to the computer shop and buy a new
> cartridge".
>
> 2. The less simple way. Add the individual as a vendor and raise an AP
> for the item.
>
> FTAOD, I am not an accountant either and thoroughly recommend asking
> your accountant for chapter and verse on what they consider to be the
> correct way to do this.
>
> HTH,
>
> Pete

Hi Pete,
thanks for that - my brain shuts down when the word accountancy gets
mentioned.

Cheers
Richard

>
> On Fri, Oct 30, 2009 at 10:05:59AM +0000, beamends wrote:
> > Hi All,
> > can anyone help with this, I can't see how to do it (I'm not an
> > accountant...)
> >
> > A member of staff has bought a toner cartridge from his own cash. How do
> > we go about putting this through the system, and show him being
> > reimbursed?
> >
> > TIA
> >
> > Cheers
> > Richard
> >
> >
> >
> > ------------------------------------------------------------------------------
> > Come build with us! The BlackBerry(R) Developer Conference in SF, CA
> > is the only developer event you need to attend this year. Jumpstart your
> > developing skills, take BlackBerry mobile applications to market and stay
> > ahead of the curve. Join us from November 9 - 12, 2009. Register now!
> > http://p.sf.net/sfu/devconference
> > _______________________________________________
> > Ledger-smb-users mailing list
> > Ledger-smb-users@...
> > https://lists.sourceforge.net/lists/listinfo/ledger-smb-users
>
> ------------------------------------------------------------------------------
> Come build with us! The BlackBerry(R) Developer Conference in SF, CA
> is the only developer event you need to attend this year. Jumpstart your
> developing skills, take BlackBerry mobile applications to market and stay
> ahead of the curve. Join us from November 9 - 12, 2009. Register now!
> http://p.sf.net/sfu/devconference
> _______________________________________________
> Ledger-smb-users mailing list
> Ledger-smb-users@...
> https://lists.sourceforge.net/lists/listinfo/ledger-smb-users

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