FOSDEM 2009: KDE DevRoom

Hi all,

I was wondering who would like to take up (part of) the organization
of the KDE dev room at the next FOSDEM in Brussels. It's on Saturday 7
and Sunday 8 February 2009 at the usual location (Campus Solbosh,
Université Libre de Bruxelles).

Unless someone else already did I'll book the dev room but I doubt
I'll have enough free time the coming months to organize a talks
schedule. Any help with that would be appreciated.

Bart
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On Thursday 06 November 2008 10:14:40 Bart Cerneels wrote:
> I was wondering who would like to take up (part of) the organization
> of the KDE dev room at the next FOSDEM in Brussels. It's on Saturday 7
> and Sunday 8 February 2009 at the usual location (Campus Solbosh,
> Université Libre de Bruxelles).
I had been assuming that unless someone else took this up voluntarily, I'd be
doing it again. But I see you volunteered yourself ;-)

> Unless someone else already did I'll book the dev room but I doubt
> I'll have enough free time the coming months to organize a talks
> schedule. Any help with that would be appreciated.
I didn't do anything yet. If you book the room, would you also book the KDE
stand? I can try to organize the devroom schedule as usual, but the
organization of the stand/booth would need to be done by someone else... (I
think I delegated that to one of the Jos'es last year, I don't know exactly
to whom he subdelegated that.)

Bart (The Other One)
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On Thu, Nov 6, 2008 at 12:55 PM, Bart Coppens <kde@...> wrote:

> On Thursday 06 November 2008 10:14:40 Bart Cerneels wrote:
>> I was wondering who would like to take up (part of) the organization
>> of the KDE dev room at the next FOSDEM in Brussels. It's on Saturday 7
>> and Sunday 8 February 2009 at the usual location (Campus Solbosh,
>> Université Libre de Bruxelles).
> I had been assuming that unless someone else took this up voluntarily, I'd be
> doing it again. But I see you volunteered yourself ;-)
>
>> Unless someone else already did I'll book the dev room but I doubt
>> I'll have enough free time the coming months to organize a talks
>> schedule. Any help with that would be appreciated.
> I didn't do anything yet. If you book the room, would you also book the KDE
> stand?

Done.

> I can try to organize the devroom schedule as usual, but the
> organization of the stand/booth would need to be done by someone else... (I
> think I delegated that to one of the Jos'es last year, I don't know exactly
> to whom he subdelegated that.)
>
> Bart (The Other One)
>

It would be great if you gathered and scheduled talks. I'll negotiate
the booth space with fosdem staff (asked for a lot more room then
usual) and managed that for the rest. We could also try video
recording this year if we find a volunteer cameraman.

Stecchino
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[Claudia Rauch-2]

Hi :)

2008/11/6 Bart Cerneels <bart.cerneels@...>:

> On Thu, Nov 6, 2008 at 12:55 PM, Bart Coppens <kde@...> wrote:
>> On Thursday 06 November 2008 10:14:40 Bart Cerneels wrote:
>>> I was wondering who would like to take up (part of) the organization
>>> of the KDE dev room at the next FOSDEM in Brussels. It's on Saturday 7
>>> and Sunday 8 February 2009 at the usual location (Campus Solbosh,
>>> Université Libre de Bruxelles).
>> I had been assuming that unless someone else took this up voluntarily, I'd be
>> doing it again. But I see you volunteered yourself ;-)
>>
>>> Unless someone else already did I'll book the dev room but I doubt
>>> I'll have enough free time the coming months to organize a talks
>>> schedule. Any help with that would be appreciated.
>> I didn't do anything yet. If you book the room, would you also book the KDE
>> stand?
> Done.
>
>> I can try to organize the devroom schedule as usual, but the
>> organization of the stand/booth would need to be done by someone else... (I
>> think I delegated that to one of the Jos'es last year, I don't know exactly
>> to whom he subdelegated that.)
>>
>> Bart (The Other One)
>>
>
> It would be great if you gathered and scheduled talks. I'll negotiate
> the booth space with fosdem staff (asked for a lot more room then
> usual) and managed that for the rest. We could also try video
> recording this year if we find a volunteer cameraman.

If there's anything I can do, let me know please.
Claudia



--

Claudia Rauch
KDE e.V. Office
Roedelheimer Bahnweg 31
60489 Frankfurt
Germany
Phone [phone]
www.kde.org
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Hi Claudia,

On Thursday 06 November 2008 13:13:11 Claudia Rauch wrote:
> If there's anything I can do, let me know please.
I don't know what you can do to help with the KDE stand, but for the devroom I
can think of the following: tracking down people that have to talk before
they have to do their talk, and making sure that the schedule as on the
FOSDEM website/booklet is actually the same as *our* schedule:

* Tracking down people: I usually like to know whether people still actually
know they have to talk, and when/where they have to do this. It's often
frustrating if someone is supposed to give a devroom talk at 13:00 and no one
has seen him yet at 12:00 ;-) But to find people, you have to go look for
them, which is hard if you're busy with the devroom itself...
* The schedule: there's often (small) mixups in when people are supposed to
talk on the site. So the FOSDEM site sometimes has the wrong info (time,
speaker, topic, room), which we like to have correct before they print a
booklet out of it ;-)
This seems to be caused by:
*) asking some speakers way too late (because we don't have enough speakers to
fill the day)
*) people change their minds about talking until just before or (waaay) after
the deadline (like, the week before they have to talk)
*) the fact that we sometimes share the room with the GNOME people, and tend
to miscommunicate some changes to the shared schedule (either amongst
ourselves, or to the FOSDEM people)

I don't know if it's anything you actually can help with, or that I cannot do
without help, but if you have time to spare or so, it would be nice :-)

Bart

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[Claudia Rauch-2]

Hi Bart,

2008/11/6 Bart Coppens <kde@...>:

> On Thursday 06 November 2008 13:13:11 Claudia Rauch wrote:
>> If there's anything I can do, let me know please.
> I don't know what you can do to help with the KDE stand, but for the devroom I
> can think of the following: tracking down people that have to talk before
> they have to do their talk, and making sure that the schedule as on the
> FOSDEM website/booklet is actually the same as *our* schedule:
>
> * Tracking down people: I usually like to know whether people still actually
> know they have to talk, and when/where they have to do this. It's often
> frustrating if someone is supposed to give a devroom talk at 13:00 and no one
> has seen him yet at 12:00 ;-) But to find people, you have to go look for
> them, which is hard if you're busy with the devroom itself...
> * The schedule: there's often (small) mixups in when people are supposed to
> talk on the site. So the FOSDEM site sometimes has the wrong info (time,
> speaker, topic, room), which we like to have correct before they print a
> booklet out of it ;-)
> This seems to be caused by:
> *) asking some speakers way too late (because we don't have enough speakers to
> fill the day)
> *) people change their minds about talking until just before or (waaay) after
> the deadline (like, the week before they have to talk)
> *) the fact that we sometimes share the room with the GNOME people, and tend
> to miscommunicate some changes to the shared schedule (either amongst
> ourselves, or to the FOSDEM people)
>
> I don't know if it's anything you actually can help with, or that I cannot do
> without help, but if you have time to spare or so, it would be nice :-)

So, all of this needs to be done at the event itself? That's okay :).
I'd like to come anyway.

Claudia


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Claudia Rauch
KDE e.V. Office
Roedelheimer Bahnweg 31
60489 Frankfurt
Germany
Phone [phone]
www.kde.org
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On Thursday 06 November 2008 16:06:33 you wrote:
> So, all of this needs to be done at the event itself? That's okay :).
> I'd like to come anyway.
The chasing of people is indeed something that needs to be done at the
conference itself. So if you can and want to come, you're more than welcome
to help :-)
However, making sure that the schedules are correct is something that needs to
be done in advance (unless a speaker cancels last-minute and we want to
inform the people of this by hanging up pieces of paper regarding this).
Typically this happens the week after the deadline for submitting devroom
schedules.

Bart
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[Claudia Rauch-2]

2008/11/6 Bart Coppens <kde@...>:
> On Thursday 06 November 2008 16:06:33 you wrote:
>> So, all of this needs to be done at the event itself? That's okay :).
>> I'd like to come anyway.
> The chasing of people is indeed something that needs to be done at the
> conference itself. So if you can and want to come, you're more than welcome
> to help :-)

Okay, cool. Looking forward to that :).

> However, making sure that the schedules are correct is something that needs to
> be done in advance (unless a speaker cancels last-minute and we want to
> inform the people of this by hanging up pieces of paper regarding this).
> Typically this happens the week after the deadline for submitting devroom
> schedules.

Okay, no problem. I can take care of that. Just need all the relevant info :).

Claudia

--

Claudia Rauch
KDE e.V. Office
Roedelheimer Bahnweg 31
60489 Frankfurt
Germany
Phone [phone]
www.kde.org
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[Claudia Rauch-2]

Hi Bart et al,

I'd like to follow-up on the previous emails :). What's the status?
Anything I can do now?

And, where are you guys staying? I need to book a hotel this week`.

Claudia

2008/11/6 Bart Coppens <kde@...>:

> On Thursday 06 November 2008 16:06:33 you wrote:
>> So, all of this needs to be done at the event itself? That's okay :).
>> I'd like to come anyway.
> The chasing of people is indeed something that needs to be done at the
> conference itself. So if you can and want to come, you're more than welcome
> to help :-)
> However, making sure that the schedules are correct is something that needs to
> be done in advance (unless a speaker cancels last-minute and we want to
> inform the people of this by hanging up pieces of paper regarding this).
> Typically this happens the week after the deadline for submitting devroom
> schedules.
>
> Bart
>

--

Claudia Rauch
KDE e.V. Office
Roedelheimer Bahnweg 31
60489 Frankfurt
Germany
Phone [phone]
Fax [phone]
http://ev.kde.org, http://kde.org/
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[[ Keeping all the CC because I'm not sure who's on what list. ]]

On Thursday 06 November 2008 12:55:56 pm Bart Coppens wrote:

> On Thursday 06 November 2008 10:14:40 Bart Cerneels wrote:
> > Unless someone else already did I'll book the dev room but I doubt
> > I'll have enough free time the coming months to organize a talks
> > schedule. Any help with that would be appreciated.
>
> I didn't do anything yet. If you book the room, would you also book the KDE
> stand? I can try to organize the devroom schedule as usual, but the
> organization of the stand/booth would need to be done by someone else... (I
> think I delegated that to one of the Jos'es last year, I don't know exactly
> to whom he subdelegated that.)

Are there wiki pages coordinating this stuff? Yes, hidden in the dot story:
http://wiki.kde.org/tiki-index.php?page=FOSDEM2009 but there is not much on
it yet. How much of the devroom (shared with GNOME and XFCE) do we have now?

Sun is willing to help out with the stand again, although not to the point of
running 100m of UTP again :) They'd like to give a talk on KDE4 on Solaris,
at least.

I also have last year's cashbox, still. I'll bring it, along with the box of
booth things, which includes networking and electrical stuff.

--
Adriaan de Groot, KDE quality team, KDE4-Solaris
  http://solaris.kde.org/
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[Claudia Rauch-2]

2009/1/6 Adriaan de Groot <groot@...>:

> I also have last year's cashbox, still. I'll bring it, along with the box of
> booth things, which includes networking and electrical stuff.

Speaking of booth things, I need to know what to send to FOSDEM.
Sending the whole booth box is quite expensive, but I guess we need it
since we need the pc and monitors, right? Do we also need the banners?

I also need a delivery adress for the booth box :)

Claudia

--

Claudia Rauch
KDE e.V. Office
Roedelheimer Bahnweg 31
60489 Frankfurt
Germany
Phone [phone]
Fax [phone]
http://ev.kde.org, http://kde.org/
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[Alexander Neundorf]

On Tuesday 06 January 2009, Claudia Rauch wrote:
> 2009/1/6 Adriaan de Groot <groot@...>:
> > I also have last year's cashbox, still. I'll bring it, along with the box
> > of booth things, which includes networking and electrical stuff.
>
> Speaking of booth things, I need to know what to send to FOSDEM.
> Sending the whole booth box is quite expensive, but I guess we need it
> since we need the pc and monitors, right? Do we also need the banners?

I think so. Isn't the idea of the booth box to always send the whole thing so
always everything is available ?

Alex
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On Tuesday 06 January 2009 17:08, Adriaan de Groot wrote:
> Are there wiki pages coordinating this stuff? Yes, hidden in the dot story:
> http://wiki.kde.org/tiki-index.php?page=FOSDEM2009 but there is not much on
> it yet. How much of the devroom (shared with GNOME and XFCE) do we have
> now?
2 XFCE talks afaik, I think Gnome has at least 1 already too, and is looking
into more. I just got a proposal from Alexander Neundorf about CMake, so
that's 1 from our side as well. I'll add it to the wiki page soonish (I
wasn't given a title or any other details yet, so... ;)). As usual gnome has
it slightly easier to find crossdesktop talks (at least IMO), since they tend
to push harder for their projects to end up on fd.o, or to get them adopted
more widely.

> Sun is willing to help out with the stand again, although not to the point
> of running 100m of UTP again :) They'd like to give a talk on KDE4 on
> Solaris, at least.
If you or they would be so kind as to mail me with info about that, that'd be
great :-)

Bart
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On Tuesday 06 January 2009 18:50:21 Alexander Neundorf wrote:

> On Tuesday 06 January 2009, Claudia Rauch wrote:
> > 2009/1/6 Adriaan de Groot <groot@...>:
> > > I also have last year's cashbox, still. I'll bring it, along with the
> > > box of booth things, which includes networking and electrical stuff.
> >
> > Speaking of booth things, I need to know what to send to FOSDEM.
> > Sending the whole booth box is quite expensive, but I guess we need it
> > since we need the pc and monitors, right? Do we also need the banners?
>
> I think so. Isn't the idea of the booth box to always send the whole thing
> so always everything is available ?

The booth box is usable when there's no real alternatives. However, throwing a
few hundred euro at each event *is* prohibitively expensive, so it's always
good to see if there is another way to solve the problem.

I'll be carpooling with JosP, and taking
- Two flatscreen monitors (17")
- One SunRay
- One USB keyb+mouse
- Hub, cables, and other networking crap
- One power strip

Last year I brought one server along (amd64 x2) as well; that could be
repeated. Assuming Jos has a big car, of course :)


[ade]
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[Jos Poortvliet-4]

On Wed, Jan 7, 2009 at 2:14 AM, Adriaan de Groot <groot@...> wrote:
>
>
> Last year I brought one server along (amd64 x2) as well; that could be
> repeated. Assuming Jos has a big car, of course :)

I don't, and Jos vd Oever will probably join, but we can stack him in
the back on top of the hardware ;-)

I'll bring my aspire one and another (old and weak) laptop. See how
useful that old one is.

@Bart - I'm willing to give a talk as well, either about "New in KDE
4.2" or "Cool stuff we're doing". The latter would be about
interesting experiments going on like what Amarok does, or the zooming
stuff in Plasma. And finally I could talk about cooperation between
commercial entities and communities, more specifically how KDE works
with KDAB/Qt Software and how it benefits both parties. Each of the
talks: non-technical. First one mostly targets end users, second
mostly tech enthusiasts, third commercial parties.
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On Wednesday 07 January 2009 10:28:11 Jos Poortvliet wrote:
> @Bart - I'm willing to give a talk as well, either about "New in KDE
> 4.2" or "Cool stuff we're doing". The latter would be about
> interesting experiments going on like what Amarok does, or the zooming
> stuff in Plasma. And finally I could talk about cooperation between
> commercial entities and communities, more specifically how KDE works
> with KDAB/Qt Software and how it benefits both parties. Each of the
> talks: non-technical. First one mostly targets end users, second
> mostly tech enthusiasts, third commercial parties.
I'm supposed to get a talk proposal from the Amarok people about Amarok 2, but
I'd be very interested in a talk about the cool new stuff KDE4.2 has for
us :-) (I'm always careful of 'cool stuff we're doing' to prevent a kind of
overhyping.) The third one would be cool as well, but I'd use it if I can't
find other people to do talks.

Bart
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[Alexander Neundorf]

On Wednesday 07 January 2009, Adriaan de Groot wrote:

> On Tuesday 06 January 2009 18:50:21 Alexander Neundorf wrote:
> > On Tuesday 06 January 2009, Claudia Rauch wrote:
> > > 2009/1/6 Adriaan de Groot <groot@...>:
> > > > I also have last year's cashbox, still. I'll bring it, along with the
> > > > box of booth things, which includes networking and electrical stuff.
> > >
> > > Speaking of booth things, I need to know what to send to FOSDEM.
> > > Sending the whole booth box is quite expensive, but I guess we need it
> > > since we need the pc and monitors, right? Do we also need the banners?
> >
> > I think so. Isn't the idea of the booth box to always send the whole
> > thing so always everything is available ?
>
> The booth box is usable when there's no real alternatives. However,
> throwing a few hundred euro at each event *is* prohibitively expensive,

A few hundred euro ? Phhh...
Do we need a small version of it ?
But, FOSDEM isn't just some event.
Actually, maybe I could bring it ? I'll probably be in Frankfurt end of
January and I'll arrive at FOSDEM friday afternoon. But I'm not sure it's not
too big or my car (if I have two passengers).

Alex
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On Wed, Jan 7, 2009 at 11:04 PM, Alexander Neundorf <neundorf@...> wrote:

> On Wednesday 07 January 2009, Adriaan de Groot wrote:
>> On Tuesday 06 January 2009 18:50:21 Alexander Neundorf wrote:
>> > On Tuesday 06 January 2009, Claudia Rauch wrote:
>> > > 2009/1/6 Adriaan de Groot <groot@...>:
>> > > > I also have last year's cashbox, still. I'll bring it, along with the
>> > > > box of booth things, which includes networking and electrical stuff.
>> > >
>> > > Speaking of booth things, I need to know what to send to FOSDEM.
>> > > Sending the whole booth box is quite expensive, but I guess we need it
>> > > since we need the pc and monitors, right? Do we also need the banners?
>> >
>> > I think so. Isn't the idea of the booth box to always send the whole
>> > thing so always everything is available ?
>>
>> The booth box is usable when there's no real alternatives. However,
>> throwing a few hundred euro at each event *is* prohibitively expensive,
>
> A few hundred euro ? Phhh...
> Do we need a small version of it ?
> But, FOSDEM isn't just some event.
> Actually, maybe I could bring it ? I'll probably be in Frankfurt end of
> January and I'll arrive at FOSDEM friday afternoon. But I'm not sure it's not
> too big or my car (if I have two passengers).
>
> Alex

The booth box is huge, it needs a large van.
But looking at Ade's list:
- Two flatscreen monitors (17")
- One SunRay
- One USB keyb+mouse
- Hub, cables, and other networking crap
- One power strip
and the amd64 x2

Combined with some idle laptops this should be enough. The only thing
we'll be missing is the promo materials in the booth box, but those
can be carried on a train or brought along by car.

The booth box is a lot more convenient for storing all expensive
materials at night at the campus. So I still prefer that. A few 100
euros is not to much for one of the biggest FOSS events in Europe I
think. We'll cover that amount with the merchandising anyway.

We'll probably have new Amarok T-Shirts and need at least 2 boxes of
KDE T-Shirts left over from Akademy.

Bart
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[Alexander Neundorf]

On Thursday 08 January 2009, Bart Cerneels wrote:
> On Wed, Jan 7, 2009 at 11:04 PM, Alexander Neundorf <neundorf@...>
wrote:

> > On Wednesday 07 January 2009, Adriaan de Groot wrote:
> >> On Tuesday 06 January 2009 18:50:21 Alexander Neundorf wrote:
> >> > On Tuesday 06 January 2009, Claudia Rauch wrote:
> >> > > 2009/1/6 Adriaan de Groot <groot@...>:
> >> > > > I also have last year's cashbox, still. I'll bring it, along with
> >> > > > the box of booth things, which includes networking and electrical
> >> > > > stuff.
> >> > >
> >> > > Speaking of booth things, I need to know what to send to FOSDEM.
> >> > > Sending the whole booth box is quite expensive, but I guess we need
> >> > > it since we need the pc and monitors, right? Do we also need the
> >> > > banners?
> >> >
> >> > I think so. Isn't the idea of the booth box to always send the whole
> >> > thing so always everything is available ?
> >>
> >> The booth box is usable when there's no real alternatives. However,
> >> throwing a few hundred euro at each event *is* prohibitively expensive,
> >
> > A few hundred euro ? Phhh...
> > Do we need a small version of it ?
> > But, FOSDEM isn't just some event.
> > Actually, maybe I could bring it ? I'll probably be in Frankfurt end of
> > January and I'll arrive at FOSDEM friday afternoon. But I'm not sure it's
> > not too big or my car (if I have two passengers).
> >
> > Alex
>
> The booth box is huge, it needs a large van.

Does anybody have the exact dimensions ?

Alex

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[Alexander Neundorf]

On Thursday 08 January 2009, Alexander Neundorf wrote:
> On Thursday 08 January 2009, Bart Cerneels wrote:
...
> > The booth box is huge, it needs a large van.
>
> Does anybody have the exact dimensions ?
>
> Alex

So the dimensions are 95 x 65 x 65, that fits in car with backseats put down.
Seriously, do we need a second box which fits in an average trunk ?

Alex
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