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Re: amended bylawsAnd the conflict of interest policy is basically:
http://www.irs.gov/instructions/i1023/ar03.html On Fri, May 16, 2008 at 3:41 PM, Sean Egan <seanegan@...> wrote: > These changes were made because of some confusion regarding our initial by-laws. > > > ---------- Forwarded message ---------- > From: Karen Sandler <karen@...> > Date: Fri, May 16, 2008 at 2:02 PM > Subject: amended bylaws > To: Sean Egan <seanegan@...> > > > > These bylaws have the changes we discussed: > > * Clarification of Section 1 > > * Addition of the last sentence of the description of the duties of > President > > * deletion of the clause regarding signing contracts in the description > of the duties of Treasurer. > > Let me know if/when the board ratifies these changes. > Karen > > > > AMENDED AND RESTATED BY - LAWS > > OF > > INSTANT MESSAGING FREEDOM, INC. > > > > > RTICLE I - OFFICES > > The mailing address of the corporation shall be 2515 4th Ave., > Seattle, Washington. The corporation > may have offices within or without this state as the board may from > time to time determine or the > business of the corporation may require. > > ARTICLE II - PURPOSES > > The purposes for which this corporation has been organized are as follows: > > (a) To endeavor to monitor and improve the quality of currently > existing publicly available software; > > (b) To foster, promote and increase access to software systems > available to the general public and promote the general right to use, > change or distribute Free and Open Source Software; > > (c) To solicit, collect and otherwise raise money and to expend > such funds in furtherance of the goals and activities of the > Corporation; > > (d) To promote the use, development, and improvement of Free and > Open Source Software; and > > (e) To solicit, receive and maintain, invest and re-invest funds > of real and personal property andto contribute its income and so much > of the principal, in and as deemed advisable, for the purposes > provided in (a) through (d) of the FIRST paragraph of the > corporation's Certificate of Incorporation. > > > ARTICLE III - DIRECTORS > > 1.MANAGEMENT OF THE CORPORATION. > > The corporation shall be managed by the Board of Directors which shall > consist of not less than three directors. Each Director shall be at > least nineteen years of age. > > 2.ELECTION AND TERM OF DIRECTORS. > > At each annual meeting of the corporation, Directors shall be elected > to hold office until the next annual meeting. Each Director shall > hold office until the expiration of the term for > which she or he was elected and until her or his successor has been > elected and shall have qualified, or until her or his prior > resignation or removal. > > 3.INCREASE OR DECREASE IN NUMBER OF DIRECTORS. > > The number of Directors may be increased or decreased by majority vote > of the Directors. No decrease in number of Directors shall shorten > the term of any incumbent Director. > > 4.NEWLY CREATED DIRECTORSHIPS AND VACANCIES. > > Newly created directorships resulting from an increase in the number > of Directors and vacancies occurring in the Board for any reason > except the removal of Directors without cause may be filled by a vote > of a majority of the Directors then in office, although less than a > quorum exists, unless otherwise provided in the Certificate of > Incorporation. Vacancies occurring by reason of the removal of > Directors without cause shall be filled by vote of the Directors. A > Director elected to fill a vacancy caused by resignation, death or > removal shall be elected to hold office for the unexpired term of her > or his predecessor. > > 5.REMOVAL OF DIRECTORS. > > Any or all of the Directors may be removed with or without cause by a > vote of the Directors. > > 6.RESIGNATION. > > A Director may resign at any time by giving written notice to the > Board, the President or the Secretary of the Corporation. Unless > otherwise specified in the notice, the resignation shall take effect > upon receipt thereof by the Board or such officer, and the acceptance > of the resignation shall not be necessary to make it effective. > > 7.QUORUM OF DIRECTORS. > > Unless otherwise provided in the Certificate of Incorporation, a > majority of the entire Board shall constitute a quorum for the > transaction of business or of any specified item of business. > > 8.ACTION OF THE BOARD. > > Unless otherwise required by law, the vote of a majority of the > Directors present at the time of the vote, if a quorum is present at > such time, shall be the act of the Board. Each Director present shall > have one vote. > > 9.PLACE AND TIME OF BOARD MEETINGS. > > The Board may hold its meetings at the office of the Corporation or at > such other places, either within or without the state, as it may from > time to time determine. > > 10.REGULAR ANNUAL MEETING. > > A regular annual meeting of the Board shall be held during the month > of April or such other month as the Board determines. > > 11.NOTICE OF MEETINGS OF THE BOARD, ADJOURNMENT. > > Regular meetings of the Board may be held without notice at such time > and place as it shall from time to time determine. Special meetings > of the Board shall be held upon notice to the Directors and may be > called by the President upon three days' notice to each Director > either personally or by mail, wire or fax; special meetings shall be > called by the President or by the Secretary in a like manner on > written request of two Directors. Notice of a meeting need not be > given to any Director who submits a waiver of notice whether before or > after the meeting or who attends the meeting without protesting prior > thereto or at its commencement, the lack of notice to her or him. > > A majority of the Directors present, whether or not a quorum is > present, may adjourn any meeting to another time and place. Notice of > the adjournment shall be given all Directors who were absent at the > time of the adjournment and, unless such time and place are announced > at the meeting, to the other Directors. > > 12.CHAIRPERSON. > > At all meetings of the Board the President, or in her or his absence, > a chair chosen by the Board shall preside. > > 13.EXECUTIVE AND OTHER COMMITTEES. > > The Board, by resolution adopted by a majority of the entire Board, > may designate from among its members and executive committee and other > committees, each consisting of three or more Directors. Each such > committee shall serve at the pleasure of the Board. > > 14.PROXIES. > > Every Director entitled to vote at a meeting of Directors or to > express consent or dissent without a meeting may authorize another > person or persons to act for her or him by proxy. > > Every proxy must be in writing, signed by the member or her or his > attorney-in-fact. No proxy shall be valid after the expiration of > eleven months from the date thereof unless otherwise provided in > the proxy. Every proxy shall be revocable at the pleasure of the > member executing it, except as otherwise provided by law. > > > ARTICLE IV - OFFICERS > > > 1.OFFICERS, ELECTION, TERM. > > Unless otherwise provided for in the Certificate of Incorporation, the > Board may elect or appoint a President, one or more Vice-Presidents, a > Secretary and a Treasurer, and such other officers as it may > determine, who shall have such duties, powers and functions as > hereafter provided. All officers shall be elected or appointed to > hold office until the annual meeting of the Board. Each officer shall > hold office for the term for which she or he is elected or appointed > and until her or his successor has been elected or appointed or > qualified. > > 2.REMOVAL, RESIGNATION, SALARY. > > Any officer elected or appointed by the Board may be removed by the > Board with or without cause. In the event of the death, resignation > or removal of an officer, the Board in its discretion may elect or > appoint a successor to fill the unexpired term. Any two or more > offices may be held by the same person, except the offices of > President and Secretary. All officers shall serve without salary. > > 3.PRESIDENT. > > The President shall be the chief executive officer of the Corporation; > she or he shall preside at all meetings of the Board; she or he > shall have responsibility for the general management of the affairs of > the Corporation and shall see that all orders and resolutions of the > Board are carried into effect. She or he shall, when duly authorized > by the Board of Directors, sign and execute all contracts in the name > of the Corporation. > > 4.VICE-PRESIDENTS. > > During the absence or disability of the President, the Vice-President > shall have all the powers and functions of the President. The > Vice-President shall perform such other duties as the Board shall > prescribe. > > 5.TREASURER. > > The Treasurer shall have the care and custody of all the funds and > securities of the Corporation, and shall deposit said funds in the > name of the Corporation in such bank or trust company as the Directors > may elect; she or he shall also sign all checks, drafts, notes, and > order for the payment of money, which shall be duly authorized by the > Board of Directors; she or he shall at all reasonable times exhibit > her or his books and accounts to any Director upon application at the > office of the Corporation during ordinary business hours. At the end > of each corporate year, she or he shall have an audit of the accounts > of the Corporation made by a committee appointed by the President, and > shall present such audit in writing at the annual meeting of the > Directors, at which time she or he shall also present an annual report > setting forth in full the financial condition of the Corporation. > > 6.SECRETARY. > > The Secretary shall keep the minutes of the Board of Directors. She > or he shall have the custody of the seal of the Corporation and shall > affix and attest the same to documents when duly authorized by the > Board of Directors. He or she shall attend to the giving and serving > of all notices of the Corporation, and shall have charge of such books > and papers as the Board of Directors may direct; she or he shall keep > a membership roll containing the names, alphabetically arranged, of > all persons who are Directors of the Corporation, showing their places > of residence and the time they became Directors. > > 7.SURETIES AND BONDS. > > In case the Board shall so require, any officer or agent of the > Corporation shall execute to the Corporation a bond in such sum and > with such surety or sureties as the Board may direct, conditioned upon > the faithful performance of her or his duties to the Corporation and > including responsibility for negligence and for the accounting for all > property, funds or securities of the Corporation which may come into > her or his hands. > > > ARTICLE V - NO SEAL > > The Corporation shall have no corporate seal. > > > ARTICLE VI - CONSTRUCTION > > If there be any conflict between the provisions of the Certificate of > Incorporation and these By-Laws, the provisions of the Certificate of > Incorporation shall govern. > > > ARTICLE VII - AMENDMENTS > > The By-Laws may be adopted, amended or repealed by the Board at the > time they are entitled to vote in the election of Directors. > > If any By-Law regulating an impending election of Directors is > adopted, amended or repealed by the Board, there shall be set forth in > the notice of the next meeting of Directors for the election of > Directors the By-Laws so adopted, amended or repealed, together with a > concise statement of the changes made. > Board mailing list Board@... http://pidgin.im/cgi-bin/mailman/listinfo/board |
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