Individual Activity Report

[The Stickneys]

Over the past few troop activities, I've tried to figure out a better way to manage things, but I'm stumped.

Here is the scenario:

Each month we have an event for which:

Week 1 - Permission slips are distributed.
Week 2-3 - Permission slips collected by Patrol Leaders
Week 4 - Event

The problem:

As permission slips are returned, the activity indicators are updated in TM. The Individual Activity report is used to communicate attendance status to each of the Patrol Leaders.

The two problems with the report's usage in this manner is:

1. There is no option to group the boys by Patrol [The biggest problem.]
2. There is no option to include the boys who have indicated that they can not attend. These are marked with an asterisk ('*') in the activity status field.

Has anyone encountered the same issue? Any solutions?

YIS,

David Stickney
Troop 183 Scoutmaster


     

[Greg Hetzler]

HI

 

First

Under /Unit/ is a /Group Members/.  Does that help with grouping by patrols.

 

Second

I would guess that as an attendance marker (Activity Management Dialogue)
you have an asterisk for a default marker.  If the case, you may change
that.  In the manual somewhere I believe it states a) you can change the
marker to a number or letter.  Then it does say something about how it
counts those tallies.  It may or may not be what you need.

 

 

Greg

Troop 101 Marvin NC

 

From: TMTUG@... [mailto:TMTUG@...] On Behalf Of
David Stickney
Sent: Thursday, October 01, 2009 4:32 PM
To: TMTUG@...
Subject: [TMTUG] Individual Activity Report

 

 

Over the past few troop activities, I've tried to figure out a better way to
manage things, but I'm stumped.

Here is the scenario:

Each month we have an event for which:

Week 1 - Permission slips are distributed.
Week 2-3 - Permission slips collected by Patrol Leaders
Week 4 - Event

The problem:

As permission slips are returned, the activity indicators are updated in TM.
The Individual Activity report is used to communicate attendance status to
each of the Patrol Leaders.

The two problems with the report's usage in this manner is:

1. There is no option to group the boys by Patrol [The biggest problem.]
2. There is no option to include the boys who have indicated that they can
not attend. These are marked with an asterisk ('*') in the activity status
field.

Has anyone encountered the same issue? Any solutions?

YIS,

David Stickney
Troop 183 Scoutmaster

[The Stickneys]

Greg,

Thanks for the feedback. This report does not have any selection for grouping by patrol or group. Therefore, I don't think that the creation of a group will necessarily help.

For the attendance marker, I use the following:

'X' - credits the default amount for the event.
[0-9] - credit a specific number of days or hours for the event
'*' - approved absence from the event

This is working ok. However, it would help the patrol leader to know who is definitely going and not going. Currently, the report has no ability to show people that are not going. By knowing there two things, the Patrol Leaders would know which scouts to followup with to determine their attendance status.

YIS,

David Stickney
--- On Thu, 10/1/09, Greg Hetzler <hetz3@...> wrote:

From: Greg Hetzler <hetz3@...>
Subject: RE: [TMTUG] Individual Activity Report
To: TMTUG@...
Date: Thursday, October 1, 2009, 5:38 PM






 




   
                 







HI

  

First

Under /Unit/ is a
/Group Members/.  Does that help with grouping by patrols.

  

Second

I would guess that
as an attendance marker (Activity Management Dialogue) you have an asterisk for
a default marker.  If the case, you may change that.  In the manual somewhere
I believe it states a) you can change the marker to a number or letter. 
Then it does say something about how it counts those tallies.  It may or may
not be what you need.

  





 

Greg

Troop 101 Marvin NC





  





From:
TMTUG@yahoogroups. com [mailto:TMTUG@ yahoogroups. com] On Behalf Of David
Stickney

Sent: Thursday, October 01, 2009 4:32 PM

To: TMTUG@yahoogroups. com

Subject: [TMTUG] Individual Activity Report





  

   







Over the past few troop activities, I've tried
to figure out a better way to manage things, but I'm stumped.



Here is the scenario:



Each month we have an event for which:



Week 1 - Permission slips are distributed.

Week 2-3 - Permission slips collected by Patrol Leaders

Week 4 - Event



The problem:



As permission slips are returned, the activity indicators are updated in TM.
The Individual Activity report is used to communicate attendance status to each
of the Patrol Leaders.



The two problems with the report's usage in this manner is:



1. There is no option to group the boys by Patrol [The biggest problem.]

2. There is no option to include the boys who have indicated that they can not
attend. These are marked with an asterisk ('*') in the activity status field.



Has anyone encountered the same issue? Any solutions?



YIS,



David Stickney

Troop 183 Scoutmaster





 









 

     

   
   
       
         
       
       








       


       
       


     

[frasert]

The activity fields can be alpha or numeric...
It is a lot of work but doable if you want to use TM to track status pre
trip.

Eg: use coding system like this
M - maybe attending
T - trip permit received
P - paid and trip permit received - confirmed attending
X - attended.  Also cam use numerics showing credit of miles. Nights
etc.  Quantity if different from what is set for entire trip.
N - responded as not attending. Later blank this out or enter zero for
credit amount.

You get the idea.  Make up your own codes.
This way everyone can see status in troopmaster via activity reports.
Warning this is a lot of work and status coordination for trips...
Depending on size of unit and number or people involved in tracking
status... You may track that outside of TM.  W

Enjoy
Tim fraser
T1459 alpharetta. GA






--------------------------
Sent using BlackBerry


-----Original Message-----
From: TMTUG@... <TMTUG@...>
To: TMTUG@... <TMTUG@...>
Sent: Thu Oct 01 15:31:41 2009
Subject: [TMTUG] Individual Activity Report

Over the past few troop activities, I've tried to figure out a better
way to manage things, but I'm stumped.

Here is the scenario:

Each month we have an event for which:

Week 1 - Permission slips are distributed.
Week 2-3 - Permission slips collected by Patrol Leaders
Week 4 - Event

The problem:

As permission slips are returned, the activity indicators are updated in
TM. The Individual Activity report is used to communicate attendance
status to each of the Patrol Leaders.

The two problems with the report's usage in this manner is:

1. There is no option to group the boys by Patrol [The biggest problem.]
2. There is no option to include the boys who have indicated that they
can not attend. These are marked with an asterisk ('*') in the activity
status field.

Has anyone encountered the same issue? Any solutions?

YIS,

David Stickney
Troop 183 Scoutmaster


     


------------------------------------

Yahoo! Groups Links