Meeting Minutes Published - October 15, 2009

[Brian Cameron]

The meeting minutes for the October 15th board meeting is now public.
Refer here:

     http://live.gnome.org/FoundationBoardPublic/Minutes/20091015

Other past board meetings are archived here:

    http://live.gnome.org/FoundationBoardPublic/Minutes

-- text of the latest minutes follows --

Minutes for Meeting of October 15th, 2009

Next Meeting

October 29, 2009

Attendance

     * Diego Escalante
     * Germán Póo-Caamaño
     * Lucas Rocha
     * Srinivasa Ragavan
     * Stormy Peters

Regrets

     * Vincent Untz

Absent

     * Behdad Esfahbod
     * Brian Cameron
     * Rosanna Yuen

Minutes

Recurring Items

     * Review past action items.
     * Did each person with action items send their status reports to the
       board list before the meeting?
     * Approve and make sure that minutes of last meeting were published
       to foundation-announce and foundation-list.
     * Make sure to start up the gobby server for better note taking.
     * System administrator hiring - waiting for funding.
     * Update foundation.gnome.org website.

Old items

     * None

New items

     * GUADEC: Germán will get in contact with potential GUADEC 2010
       organizers to clarify their bid and invite them to speak to the
       board.
     * Marketing team & hackfest:
           o The GNOME Marketing team hackfest is planned for November
             10-11 in Chicago.
           o Lucas suggested that marketing should touch base with each
             GNOME project and collect information in one place.
           o Started a conversation about where is GNOME right now, how
             are we doing.
           o Also talked about what would be the vision for the Linux
             Desktop?
                 + GNOME is not a product. Not in the same sense than
                   distributions.
           o How are we contributing to distributions in order to reach a
             wider audience?
           o To what degree should we encourage distributions to make the
             GNOME brand visible?
           o Is it more important to make end users aware of GNOME or
             more important to work with partners?
     * Code of Conduct & Blogs at GNOME
           o Currently we have a Code of Conduct, but not everybody who
             has a blog at gnome.org and/or syndicated on our planet have
             signed.
           o It is expected that everyone with a blog on gnome.org and/or
             our planet follow the Code of Conduct. If they did, it would
             help avoid personal attacks.
           o It was proposed that we require that people with a blog on
             gnome.org and/or our planet sign the Code of Conduct.
           o It was also suggested that perhaps it should be expect that
             people with a blog on gnome.org and/or our planet become
             GNOME Foundation members.
     * Bugzilla data
           o Germán asked for feedback on finding a mechanism for
             providing our bugzilla data to be studied by researchers.

Action Items

Completed Actions

     * Lucas - Put together budget for Boston Summit.
     * Stormy - GNOME Foundation needs a CRM. Now on the system
       administration team TODO list.
     * Stormy - Contact advisory board members about raising fees.
       Waiting on a waterfall financial model (done) and a 2010 budget
       before sending this out. Done.
     * Stormy - Send the Texas Instruments Zoom 2 netbooks to the Boston
       Summit (perhaps to John Palmieri or Rosanna). Done.
     * Stormy & Zana - Have discussion on marketing list to determine how
       to best replace the U.S. event box. Done. (No feedback. Moving
       forward with what we used to have.)

Old Actions

     * Behdad - Tasked with scrubbing the GnuCash file so it can be made
       public. Behdad sent a scrubbed GnuCash file to Rosanna to check,
       but still pending.
     * Brian - Get information about what should be in an "Employee
       Handbook". Still pending.
     * Brian - Since there was little interest on the foundation-list
       about getting international general liability and accident
       insurance, the board decided to not pursue getting such coverage
       at this time. Brian agreed to follow-up with the lawyers to find
       out what sort of text we should include in the travel subsidy
       agreement to ensure that people who receive subsidy understand
       that the Foundation is not providing coverage. An email was sent
       to the GNOME legal team on August 10th, and they have been pinged
       on September 6th, 17th, and October 15th.
     * Brian - Look into organizing a hackfest on "how to make it easier
       for more people to do some usability magic". Discussions on
       usability list just starting, and making progress with seeking
       nlnet grant. Ongoing.
     * Brian - Send email to the board list to schedule a special meeting
       for Stormy's review. Previously we were doing reviews quarterly,
       but moving forward these reviews will be done bi-annually.
       Ongoing.
     * Diego - Contact the sysadmin team about account creation. Talk
       with Bruno about who needs accounts. Diego has done a lot work
       contacting people about this, and is close to completing this
       task, but is still pending.
     * Diego - Keep track of FISOL invitation (Chiapas, Mexico), take
       over from Germán. In response, they have the space covered (I
       understand that with a recommendation from Federico). They are
       eager to work together next year to have more GNOME people. Diego
       will add this to his calendar and keep in touch with our contact
       (Freddy Arguello).
     * Germán - Put together a proposal for how to address board members
       who become inactive. Still pending.
     * Germán - Take over John Palmieri's previous task to propose new
       obligations that people who receive travel subsidies should be
       asked to do in return.
     * Lucas - Work with Andreas for the donation ruler. Try to put $15k
       in the ruler in "yellow" ($10k for Canonical, $5k for Google) to
       indicate that these funds are matching. Waiting for Paul to get
       the general marketing message behind the ruler before publishing
       it. Paul was pinged on September 17th about it.
       http://www.gnome.org/friends/drive/
     * Lucas & Alberto - Set up a Euro bank account. Still in progress.
     * Paul - Will provide an overview of hiring a sysadmin and the
       benefits that has for the overall GNOME community.
     * Rosanna - Research the GNOME Guidestar website and update if
       necessary. Rosanna sent an update about the status of Guidestar,
       but work is still needed. Need to find someone to keep the website
       up-to-date.
     * Rosanna - to send check to pay 401K setup fees.
     * Srini - Ping John Palmieri for status about importing Paypal data
       into GnuCash. John Palmieri was pinged, but no response yet.
     * Srini - Send out the GUADEC call-for-hosts, and the next meeting
       with be an IRC meeting to discuss Done. Srini has the meeting
       logs, but not yet published in the wiki. Yet to format and upload
       and announce the meeting logs.
     * Stormy - Should the GNOME Foundation buy a blanket LWN membership.
       Very low priority. Will bring it up with Jonathan Corbet when they
       next meet.
     * Stormy - To propose a case study on how the improvements we made
       with bugzilla made a difference as input for the marketing
       materials for why the Foundation needs to hire a system
       administrator.
     * Stormy - Create a more public process for suggesting and deciding
       upon topics for future advisory board meetings. Conversations in
       progress.
     * Vincent - Will contact advisory board members to see if they will
       sponsor upcoming events. Some advisory board members have been
       contacted, but work still ongoing.
     * Vincent - Will look into who the GNOME Foundation should send to
       the Mobile User Experience conference, perhaps Paul Cooper.
       Vincent mailed Paul and is waiting for an answer.
     * Vincent & Lucas - Determine how to announce the endorsement of
       Franklin Street Statement on Freedom and Network Services:
       http://autonomo.us/2008/07/franklin-street-statement/

New Action Items

     * Germán - will get in contact with GUADEC organizers to clarify
       their bid.

Discussed on board-list

     * The Annual Reports for 2008 have arrived, so there was discussion
       about mailing them out.
     * Agreed to sponsor GNOME Brasil Latinoware event for $2,682.
     * Benjamin Otte proposed a GNOME video hackfest in November. Topics
       will include bridging X, Cairo and GStreamer and make them work
       together better. Seeking funding for 3750 Euros.
     * Helping to organize a WebKitGTK+ hackfest in November. They are
       seeking 5600 Euros.
     * The board has started to receive bids for the 2010 GUADEC, and is
       reviewing them.
     * Discussion about whether to co-locate with KDE in 2011. Agreed to
       first discuss with the advisory board, and with the larger GNOME
       community.
     * Libresoft, an organization who studies FLOSS projects, is
       interested in GNOME raw bugzilla data for doing studies. The board
       has been discussing making this available to them.
     * Discussion about better enumerating the duties associated with
       being an advisory board member.
     * Discussion about making sure that people who participate on
       http://planet.gnome.org have signed the GNOME Code of Conduct.
     * Planning for the Boston Summit.
     * Planning for the Advisory Board meeting on Tuesday, October 13th.
     * Discussion about asking RMS for a response to those offended at
       his keynote at GCDS.
     * Planning to have a meeting to discuss Stormy's bi-annual review
       and bonus.
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