Re: Hardware / Software / License / Asset tracking

On 11-Apr-09, at 2:15 PM, thorn16 wrote:

>
> Hello,
>
> I have been looking at eGroupware and pERP as a Project Management /  
> Asset
> Inventory tracking system and trying to understand if I can set up an
> inventory system where I can track my project specific items like
> conformance and hardware information.

Not really.  More below, but the main question is:
Are you selling this stuff, or maintaining ownership and tracking, or  
selling and tracking?

> I am setting up labs in various sites and want to set up a template of
> inventory that is required at a site and use that as a template for  
> what I
> need at all sites.  (From system equipment like racks and NIC cards  
> to the
> software required for the Dev and QC teams)

I don't regularly use ProjectManager, but if you are maintaining  
ownership, it could work well for you.
You can use the Infolog to create custom types "Software" and  
"Hardware", and add custom fields as needed.
You can use ProjectManager to set up a project template, and include  
your custom types.

As an alternative to using the Infolog, you could look at the  
Resources app, but I don't think it supports a permanent assignment  
well.  I haven't looked in a while though.

It is currently possible to put stock items directly onto a  
ProjectManager project, in the same way as TimeSheet and Infolog  
entries, but it won't come out of inventory, and the cost won't be  
properly handled.  It will be invoiced with the rest of the project,  
at the price you specified.


If this is a sale, your software would work as normal inventory.  
Quantity, buyer, unit price, total and currency are all handled on  
pERP's invoices.  You could consider using the client branches for  
different user groups.

Hardware may present a problem.  If you are assembling the machines  
yourself, CPU, RAM, HD, etc would be recorded in the work order using  
the build options.  If you are buying them, pERP does not currently  
record properties on purchased goods, so that wouldn't work very well.

I hope that helps.  I know it isn't a solution, but hopefully it  
points you in the direction of one.

Nathan Gray
nathan at goarctic dot com


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