Web Site Writer Project (RFP) - Olympia, Washington

[Lani Hathaway]

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Request for web site writer services (subcontract)

 

DEADLINE for submissions: November 6, 2009 at 5pm Pacific time

 

PROJECT LOCATION

Olympia, WA

 

PROJECT TIMEFRAME

November 2009 to February 2010

 

CONTACT

Lani Hathaway lanihathaway@...

 

BACKGROUND

The Washington Traffic Safety Commission (WTSC) is working collaboratively with Anthro-Tech, Inc. to redesign their web site www.wtsc.wa.gov using a user-centered design process. We are looking for an experienced writer to partner with to write the content for the new site.

 

REQUESTED SERVICES & DELIVERABLES

As the writer, you will assist WTSC staff to write, edit, and manage content for:

- Web site pages: approximately 100 content pages, 20 menus

- A handful of staff and information directories

- A Grant application

- Web site maintenance processes

- Web site standards

 

RESPONSIBILITIES

In a 3-month timeframe, you will work collaboratively with staff and consultants to write concise content for the newly-architected web site:

- Write, edit and improve existing content

- Work with agency staff, leadership, and usability consultants to review and approve content

- Facilitate re-organizing and re-writing a key grant application

- Document how to use the agency content management system (WordPress)

- Summarize dos and don'ts into usable web site standards and web style guide

 

RESOURCES

In addition to the existing content on the current site, we will provide you with:

- business goals that have been established for the project

- user research that has been summarized into audience personas

- the new information architecture & who to contact for each page of content

- mockups of page templates for the different types of pages on the site

 

REQUIREMENTS

- Work with staff and consultants to create a detailed schedule for writing, reviewing and delivering content

a) Meet onsite 2-3 days per week in Olympia, WA

b) Closely assist staff in writing, editing and reviewing content

c) Smoothly schedule and hand-off content to web team for implementation

 

- Ensure consistency in voice, tone and style across all web content

- Understand established agency goals and business requirements and ensure web content reflects these requirements

- Tailor content to the site audiences/personas to help them accomplish their top tasks

- Write within the framework of the user research-based information architecture

 

QUALIFICATIONS

- Portfolio of web writing projects and sound working knowledge of current web content development practices

- Minimum 5 years of professional writing experience, with 3 years writing web content.

- Working knowledge of web usability standards and common style guide practices

- Ability to thrive in a collaborative team environment and complete individual assignments

- Enthusiasm for guiding and leading others in writing effective web communications

 

Vendor must be willing to enter into a subcontract with Anthro-Tech with terms in close alignment with our contract with the Washington Traffic Safety Commission.

 

SUBMISSION REQUIREMENTS

- Cover letter explaining why you are right for this project

- Resume

- Portfolio of 2-3 web sites for which you have written 75% or more of the content for the site to demonstrate you know how to write specifically for the web

- Summary of your proposed process and approach for working with staff and consultants to create the schedule & write the content

- Cost estimate for the project

- 3 Professional References

- Proof of Commercial General Liability Insurance

 

Only complete submissions please.

 

Vendors are invited to submit questions via e-mail to lanihathaway@.... Vendor shall perform work as an independent contractor.

 

FORMAT AND DELIVERY

Please provide your proposal in two formats:

 

(1) Mail two copies to Anthro-Tech, PO Box 13164, Olympia, WA 98508

(2) via email to lanihathaway@....